This Privacy Policy applies to school administrators, coaches, program directors, and other representatives ("Users") who access the TOC Registration Platform to register for Tournament of Champions events. It also applies to visitors who browse the platform without an account.
By creating an account, submitting a registration, or using the platform in any way, you agree to the practices described in this Policy.
This Policy does not govern information collected directly through thetoc.org's public website, which may be subject to a separate policy.
When you create an account or register a school, we collect:
During event registration, we collect information about coaches including:
Payment card data is processed entirely by Stripe, Inc. - our payment processor. We do not store full card numbers, CVV codes, or sensitive payment credentials. We retain:
We automatically collect:
We use the information we collect to:
We do not use your data for advertising, cross-promotion of unrelated services, or sale to third parties.
All payment processing is handled by Stripe, Inc. under Stripe's own Privacy Policy and Terms of Service, available at stripe.com. When you submit payment, your card details are transmitted directly to Stripe through a secure, encrypted connection. TOC does not have access to full card numbers at any point.
Billing information (name, email, billing address) entered at checkout is retained by TOC for invoice generation, record-keeping, and financial reporting purposes.
Signature data collected during checkout (name, consent timestamp, IP address) is stored in connection with each registration record as an audit trail of agreement acceptance.
We share information only in the following limited circumstances:
Stripe, Inc. processes all payments on our behalf. Billing and transaction data is shared with Stripe as required to complete payment processing.
We may engage trusted third-party providers for hosting, email delivery, SMS notifications, and infrastructure support. These providers are contractually bound to use data only for the purpose of providing those services to TOC.
The TOC Registration Platform is developed and maintained by Tenaya Digital (tenayadigital.com). Technical personnel at Tenaya Digital may access platform data solely for the purpose of development, maintenance, debugging, and support activities, under strict confidentiality obligations.
We may disclose information when required by law, court order, or government regulation. We will make reasonable efforts to notify affected users when permitted by law.
TOC does not sell, rent, or trade your personal information to any third party for commercial purposes.
We retain registration, payment, and account data for as long as necessary to support ongoing event operations, financial reporting, dispute resolution, and legal compliance. Upon written request, accounts that are no longer active may be deactivated and personal data removed, subject to any legal retention requirements.
Financial transaction records are retained for a minimum of seven (7) years in accordance with standard accounting and tax requirements.
We implement industry-standard administrative, technical, and physical security measures including:
You are responsible for maintaining the security of your account credentials. Do not share your password. If you suspect unauthorized access to your account, contact us immediately.
No system is completely immune to breaches. While we take security seriously, we cannot guarantee absolute protection of your information.
You have the right to:
Transactional communications (registration confirmations, invoices, reminders, security alerts) are necessary for platform operation and cannot be opted out of while your account is active.
To exercise any of these rights, contact us at info@thetoc.org.
The TOC Registration Platform is intended for use by adult school administrators, program directors, and coaches - not athletes or minors directly. We do not knowingly collect personal information from individuals under the age of 18. If you believe a minor has submitted information through this platform, please contact us at info@thetoc.org and we will remove it promptly.
Athlete participation data (squad lists, division assignments) may be submitted by authorized adult representatives and is processed solely in the context of event administration.
We may update this Privacy Policy from time to time to reflect changes in our services, technology, or legal requirements. When material changes are made, we will post the revised policy on this page and update the "Last Updated" date at the top. Continued use of the platform after changes are posted constitutes acceptance of the updated policy.
If you have questions or concerns about this Privacy Policy or how we handle your data, please contact us:
Platform developed by: Tenaya Digital - tenayadigital.com